Job Posting Description, Executive Director of Operations Services
Contact Information
Human Resources Department
215 S. Dr. Martin Luther King Jr. Blvd. (4th Floor)
South Bend, IN 46601
Job Locations
Adminstration Building
Application Open: 06/22/2018, Filing Deadline: (none)
Available Jobs
 Job # Description
062 Executive Director of Operations Services

Position Title:                          Executive Director Operations Services

Salary Range:                           $85,280-$115,730

Contract Length:                   12 Months

Immediate Supervisor:     Superintendent

Basic Function:
Serve as the Chief Financial Officer for the district, advising the Superintendent in matters relating to business and financial operations. Provide long and short range financial projections and planning, working with administrative staff supervising and coordinating business activities, preparing reports and public presentations for the Superintendent. Provide leadership in business affairs which will ensure a fiscally sound and efficient operation. Oversee the operation of the Transportation Department and provide support for all district operational services.

Essential Duties & Responsibilities:
1. Serve on the Superintendent’s cabinet, and participates in district-wide planning, development and evaluation to support financial initiatives.
2. Ensure that financial initiatives are result-oriented and align with the district’s mission, beliefs and strategic goals; facilitate solutions and identify discrepancies between goals and current status and provides continuous improvement objectives and strategies.
3. Serve as a resource to the Superintendent to discuss and interpret the fiscal and budgetary operations of the district to the general public.
4. Coordinate the financial planning for the district, analyzing the personnel and materials necessary to accommodate the educational mission and translating these into cost projections.
5. Participate in the employment process through the tracking of staff as compared to budget for the purpose of maintaining district financial controls
6. Provide oversite for all aspects of the district’s financial operations including budget, grants, payroll, accounts payable, and purchasing.
7. Serve as the Chief Financial Officer of the district, working with all personnel necessary to prepare and submit an annual budget.
8. Direct the preparation of all financial reports and statistical information required by the State of Indiana and Superintendent.
9. Maintain a variety of manual and electronic fiscal information for providing an up to date reference and audit trail.
10. Direct the accounting, auditing and reporting as required by regulations of the State of Indiana and School Board Policy and guidelines.
11. Provide financial advice and cost analysis in the collective bargaining process to the Superintendent and negotiating team.
12. Direct the administrative activities required for all financial aspect of school bond related issues and referendums.
13. Monitor the legislative process as it relates to financial matters and reports to the Superintendent.
14. Serve as the district=s Treasurer.
15. Assure the protection of the assets of the district by enforcing and promoting internal controls, internal auditing, and ensuring proper insurance coverages.
16. Analyze the insurance needs of property owned by the district and recommends an insurance program and carrier to the Superintendent.
17. Work directly with the property and liability insurance carrier to mitigate claims and exposure.
18. Work with litigation and other related legal matters as appropriate.
19. Conducts benefit reviews and serve as an advisor for the districts health insurance program and other defined contribution plans.
20. Provide support and financial planning to the Department of Facilities Management for construction, remodeling, renovation and repair of the district=s facilities.
21. Assists in negotiations and administration of contracts with architects, engineers, contractors, and others associated with the development and/or improvement of district facilities, oversees the review of contracted services for compliance with codes and regulations, plans, specifications, contracts and district policies and procedures.
22. Administer the overall operations of the Transportation Department and provides support to the Director of Transportation.
23. Evaluate current operational practices and makes recommendations for improvement based on best business practices.
24. Perform such other duties as assigned by the Superintendent.

1. Master’s Degree in job related area from an accredited college or university.
2. Hold an Indiana Association of School Business Officials Certificate – preferred.
3. Minimum of five years’ experience in Indiana School Finance or related area.
4. Minimum of five years of progressively responsible work experience in management, administration,
and leadership.

Work Environment:
Work includes regularly scheduled hours, on call availability for emergencies and cabinet level issues, evening and weekend, meetings and district functions.

Physical Demands:
Primary functions require sufficient physical ability and mobility to work in an office; dexterity of hands and
fingers to operate a computer keyboard and other technologies and office equipment, sitting, standing and
walking for extended periods of time; kneeling; bending at the waist; lifting; pushing; pulling and carrying
equipment, supplies and materials weighting up to 25 pounds; repetitive hand movement and fine
coordination to use a computer keyboard; emotional stability to work effectively under pressure and to keep
all aspects of the job under control; hearing and speaking to exchange information in person or on the
telephone; seeing to read; prepare and assure the accuracy of documents.

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