Job Posting Description, Spec. Ed. Compliance Officer/Project Manager
Contact Information
Human Resources Department
215 S. Dr. Martin Luther King Jr. Blvd. (4th Floor)
South Bend, IN 46601
Job Locations
Administration Building
Application Open: 07/21/2020, Filing Deadline: (none)
Available Jobs
 Job # Description
039 Spec. Ed. Compliance Officer/Project Manager

Position Title: Special Education Compliance Officer/Project Manager

Salary Range: $50,000 - $65,000

Contract Length: July 1-June 30

Immediate Supervisor: Director of Exceptional Learners

Basic Function: The Special Education Compliance Monitor provides direct compliance support to schools and corporation departments. This is a 11 - month position.

Essential Duties & Responsibilities: The Special Education Compliance Monitor ensures compliance with state and federal guidelines pertaining to special education by assisting with the coordination and monitoring of evaluation timelines, case conference committee meetings, implementation if IEPs, and supplementary/ related services. Additionally, this role will monitor compliance for Medicaid reimbursement for all billable services throughout the district. This position will work closely with the Assistant Superintendent of Accountability/Chief of Staff.

In this model, the Special Education Compliance Monitor:

  • Conducts new teacher onboarding for IEP writing
  • Informs building-based special education Specialist and administrators of the timelines for Individual Education Plan (IEP) development, annual Case Reviews, Evaluations, Re- Evaluations, Move-In Conferences, Manifestations, Case Conferences, and Progress on Goals
  • Monitors and regularly runs reports for the Director on Exceptional Learners on disproportionality data (e.g., attendance, academics, discipline, CTE, LRE, and selection for services in high ability and EL)
  • Conducts regular IEP audits to ensure compliance with federal and state law, as well as District Special Education policies and procedures
  • Manages the status of the Special Education Database, including updating the Special Education Placement Screen daily
  • Facilitates the District’s Special Education Child Count
  • Monitors Federal Special Education Indicators
  • Sends Weekly Compliance Updates to building-based special education department chairs to flag compliance hot spots (i.e. evaluation timelines, move-in conferences, etc.)
  • Monitor and report out to building-based Special Education department chairs the school suspension, expulsion, seclusion, less than full day enrollment, homebound, restraint, and academic data for students with special needs in assigned buildings
  • Requests student STN’s and keeps building-based Special Education department chairs copied on the request
  • Manages IIEP system and permissions for their school assignments
  • Maintains and completes reports as requested by the District Department of Special Education
  • Facilitates and monitors special transportation requests
  • Collaborates with the Director of Exceptional Learners, Chief Academic Officer, and Assistant Superintendent of Equity, Inclusion, and Diversity to determine compliance- related professional development and training needs
  • Perform duties assigned by the Director of Exceptional Learners and Assistant Superintendent for Accountability/Chief of Staff

Skills and Competencies: Critical core competencies for successful performance in this role are:

  • Highly-developed communications skills (written/verbal) and interpersonal savvy
  • Results/action-orientation; project management skills
  • Organizational agility; developed negotiation skills
  • Unquestionable personal code of ethics, integrity, diversity and trust
  • Able to successfully navigate within varying degrees of ambiguity in a fast-paced environment
  • Strong strategic analysis skills

Qualifications: The successful candidate will be discrete, high-energy, agile-minded, strategic, proactive, a direct communicator, highly-organized and committed to the vision and values of SBCSC and the SBCSC Exceptional Learners Department. In addition, the following standards will generally define the successful incumbent:

  • Special Education certification
  • Is proficient in Microsoft Excel, Placement Screen, and has exceptional project management and data analysis skills
  • Strong understanding of federal and state special education rules, regulations, and practices (Article 7 and IDEA)
  • Broad knowledge of the theories, principles, practices and methodology of special education
  • Strong understanding of Indiana and SBCSC special education policies, procedures and programs
  • Ability to be creative in developing alternatives to meet special education needs at each school
  • A track record of developing and maintaining strong working relationships with and among a diverse group of actors
  • Excellent communication skills and strong analytical and writing capabilities
  • Close attention to detail coupled with the ability to exercise good judgment
  • Strong organizational, oral and written communication, and interpersonal skills
  • Proactive nature; able to anticipate conflicts before they arise
  • Ability to work well independently as well as collaboratively
  • Ability to execute meetings, calls and emails with professionalism, courtesy and accuracy
  • Personal qualities of maturity, humility, strong work ethic, sense of humor, and diligence
  • Ability to effectively allocate and prioritize time to several tasks to ensure completion of all

Physical Demands:

Primary functions require sufficient physical ability and mobility to work in an office; dexterity of hands and fingers to operate a computer keyboard and other technologies and office equipment, sitting, standing and walking for extended periods of time; kneeling; bending at the waist; lifting; pushing; pulling and carrying equipment, supplies, and materials weighing up to 25 pounds; repetitive hand movement and fine coordination to use a computer keyboard; emotional stability to work effectively under pressure and to keep all aspects of the job under control; hearing and speaking to exchange information in person or on the telephone; seeing to read; prepare and assure the accuracy of documents.

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